Job Details

FLAGSTAFF UNIFIED SCHOOL DISTRICT NO. 1

Office Assistant
11 Month
Food Services/ Administration Office
2025-2026 School Year

Position Title: Office Assistant
Department/Section: Administration Office/ Finance and Business Services
Supervisor: Finance Director

Hourly Rate: $20.00 - $ 20.75/hour (depending on experience).
Pay Grade: 61
Schedule: 36 hours/week; Monday - Friday; 11 month calendar. Benefits offered. Arizona State Retirement System eligible.

Summary of Function
This position is responsible for performing a variety of administrative duties in support of the Food Service Department, including processing free and reduced-price meal applications, Direct Certification, managing cafeteria funds, processing invoices, and maintaining state and federal program compliance. The role requires close coordination with district staff, state agencies, and vendors, as well as accurate record keeping and data reporting for audits and reimbursement purposes.

QUALIFICATIONS:

• High School Diploma or equivalent certification - required
• • College degree preferred
• At least 3 years secretarial or clerical work
• Ability to deal effectively and positively with public, parents, staff and students
• Previous experience in a high-standard customer service environment preferred
• Must be able to multi-task in a high traffic environment
• Bilingual preferred

TYPICAL TASKS:

1. Process and review all meal applications and Direct Certification for accuracy.
2. Assist families with meal applications andresolve related issues.
3. Generate and reconcile Food Service Point of Sale (POS) reports
4. Compile and submit district, state and federal meal data reports.
5. Compile data for State Department reimbursement claims.
6. Attend required district, state and federal training.
7. Set up and maintain National School Lunch Program (NSLP) and Summer Food Service Program (SFSP) applications and reports.
8. Perform site reviews during the academic year and summer program operations.
9. Reconcile, compile, and deposit food service funds; maintain financial records for cafeteria accounts. ,
10. Foster positive communication with district and Food Service staff, and ADE, external schools and vendors.
11. Prepare the annual Food Service budget, process purchase orders, and invoices. Processing invoices for payment, includes matching invoices to purchase order, verifying receipt of items, recording and filing food service information.
12. Submit and track catering invoices.
13. Update and manage department webpage content, including calendars.
14. Compile documentation for annual audits in coordination with Business Services and auditor and for ADE Audits which occur every 5 years
15. Perform additional related duties as assigned

ESSENTIAL SKILLS:

1. Must have strong desire to provide the highest level of customer service and assistance.
2. Ability to project professional and positive attitude.
3. Ability to effectively respond to and meet the needs of diverse client base.
4. Strong organization and prioritizing skills.
5. Ability to make independent decisions when circumstances warrant.
6. Strong ability to take initiative with the ability to take charge of a situation.
7. Excellent interpersonal, presentation, and relationship-building skills.
8. Strong sense of personal responsibility and reliability, with the desire to work as an integral member of a team.
9. Working knowledge of computer and software applications (MS Word, Excel, Microsoft Outlook, Google Calendar, Docs and Sheets)
10. Maintain confidentiality of sensitive information.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee is occasionally required to move from location to location and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.
Information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position, and additional duties may be assigned.

Thank you for your interest in the Flagstaff Unified School District. Please submit a complete application. Education information must be included in the application. Complete work history needed for proper placement on the salary schedule. If this information is not complete, your application will be returned. All applicants (including current district employees) must submit a complete online application.

Current Internal candidates, please contact Human Resources @ ...@fusd1.org for hourly rate information. Years of service and grade movement (up or down) will be considered.

All employees are subject to a criminal background check. The Flagstaff Unified School District is committed to a policy of nondiscrimination in relation to race, color, religion, gender expression, sexual orientation, military status, age, national origin, or disability.