Job Details

Under supervision performs general office or clerical work of moderate difficulty; performs related work as assigned.

Typical Duties

• Receives, sorts, files and retrieves forms, correspondence and documents
• Compiles reports and summaries of work
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Processes documents to update and maintain files and records
• Researches records and disburses information
• Processes & distributes confidential and sensitive documents
• Establishes and maintains complex filing systems
• Composes, formats and types routine correspondence, reports and other documents
• Operates and maintains a variety of office equipment
• Performs data entry
• Processes and records documents
• May orient and train other clerical staff
• May coordinate calendars, schedules, meetings, training and travel arrangements
• Maintains account records, cash control, accounts receivable and accounts payable
• Assists other agencies and the public with information forms and other department resources and explaining procedures
• Answers incoming phone calls
• May order, receive and distribute office and program supplies

Essential Functions

Essential functions of this position include but are not limited to sitting; working with and around others; dealing with interruptions; repetitive motion (hand/wrist) for computer work; vision acuity (near-far) for routine office and customer service duties; color vision for reading maps; hearing and speech for ordinary conversation; finger dexterity for typing and paperwork.

Minimum Qualifications

Three years' experience in performing clerical or administrative work within subject area; OR, Associate's degree and two years' experience in performing clerical or administrative work within subject area; OR, Bachelor's degree and one year experience in performing clerical or administrative work within the subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Additional Requirements

Must be able to complete a background check.

Ideal Candidate

The ideal candidate will have previous recording office or title company experience; exceptional customer service skills; and the ability to work in an environment with constant interruptions.

Preferred Qualifications

Previous recording office or title company experience. Clerical and data entry experience. Customer service/cashiering experience. Microsoft Office experience.

Knowledge, Skills And Abilities

Working knowledge of:

• Filing methods
• Business English, spelling and arithmetic, punctuation and grammar
• Office practices and procedures
• Computer applications and modern office equipment
• Rules and procedures of the assigned department, including state and federal law

Ability To

• Type accurately
• Make accurate arithmetic computations
• Prepare and maintain complex records and reports
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
  
• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability